Pre-Award Activity

Pre-Award Links

PI Guide (PDF)
Proposal Review and Compliance Form (PRC) (Microsoft® Excel Worksheet)
SWOSU Faculty Compensation Policy (PDF)
Request for Release Time (Microsoft® Word Document)
External Funding Resources List
Conflict of Interest Policy (PDF)
Disclosure of Potential Conflict of Interest Form (Microsoft® Word Document)
Instructions for Policy and Procedure (Human Subjects) (PDF)
Human Subjects Policy and Procedures (PDF)
Application to Protection of Human Subjects Committee (Microsoft® Word Document)
SWOSU BioSafety Guidelines (PDF)
SWOSU BioSafety Compliance Form for Biochemical/Biological Research (Microsoft® Word Document)
SWOSU Intellectual Property Policy (PDF)
Guidelines on Data and Record Retention for Externally Sponsored Programs (PDF)
Retention of Research Records Compliance Form (Microsoft® Word Document)
Animal Welfare Guidelines (PDF)
Animal Use Protocol Statement (Microsoft® Word Document)
Animal Use and Protocol Review Form (Microsoft® Word Document)

Some of these files require external applications or readers. If you do not have the appropriate program to open the file, click here to download the software.

• All requests for external funding must be processed through the Office of Sponsored Programs (OSP). External funding includes Grants, Contracts, and Cooperative Agreements.
• Principal Investigator (PI) should review the PI Guide.
• To initiate the process, a Proposal Review and Compliance Form (PRC) with appropriate signatures (principal investigator, department chair, and academic dean), an abstract, and an estimated budget describing the proposed activity must be submitted to OSP as soon as possible but at least ten (10) business days prior to the deadline for submission.
• Proposals should be submitted to OSP at least four (4) business days prior to agency's deadline date. OSP strongly urges that adequate time be allowed for the university approval process in order to submit proposals by the deadline date.
• Approval by the appropriate designated University Official is required in order to submit a proposal off campus to a funding agency or organization. OSP will obtain the University Official's recommendation and signature.
• OSP will review the proposal to ensure compliance with University, State, and Federal regulations. OSP may discuss various parts of the proposal with the PI during the review process. OSP will assist in budget preparation. PI is responsible for obtaining necessary compliance documentation such as but not limited to human subjects approval, letters of commitment, or subaward/consulting agreements. Such documents are required prior to submission unless an exception approval is provided.
• Appropriate proposal review time is necessary to ensure the proposal will be submitted on time. Once a PRC is approved and the proposal has been reviewed and is ready for submission, OSP will obtain the required signatures, make the necessary copies, and submit the approved proposal.
• Electronic submission of proposals is currently the responsibility of OSP. Contact OSP early in the process for the electronic submission procedures.
• Once submitted, OSP will then track the proposal from receipt through disposition.
• PI should notify OSP if award/not funded notification is sent directly to the PI.
• At the time of notification of disposition, either an "award" letter or "not funded" letter will be sent to the PI.
• The Grants and Contracts Accountant will be notified of all awarded proposals and will work with the PI regarding post-award activities. (See Post-Award Activity.)
• PI should review Post-Award Activities