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Privacy Policy 


Thank you for visiting the Southwestern Oklahoma State University Website and reviewing our privacy policy. This statement addresses collection, use, security of, and access to information that may be obtained through use of Southwestern Oklahoma State University 's Website. This notice covers the following topics:

  • Information Collected and How it is Used
  • Personal Information and Choice
  • Public Access to Information
  • Public Access to Your Personal/Private Information
  • Your right to review and correct personally identifiable information
  • Cookies and applets
  • Security
  • Disclaimer
  • Contact Information

Information Collected and How It Is Used

Information Collected If You Only Browse This Site

If you do nothing during your visit but browse through the Website, read pages, or download information, we may gather and store certain information about your visit. This information does not identify you personally. We automatically collect and store the following information about your visit on some of our web pages:

  • The Internet domain and IP address used to access this site. The Internet domain is the portal through which you access the Internet, such as AOL if you are an AOL user, "xcompany.com" if you use a private Internet access account, or "yourschool.edu" if you connect through a school. An IP address is a number that is assigned to your computer whenever you are using the Internet;
  • The type of browser and operating system used;
  • The date and time;
  • The pages you visit; and
  • The last website you visited before coming to SWOSU’s website.

This information collected is used to improve and enhance the features and functionality of SWOSU’s web services. Web log analysis tools are used to generate reports to identify the number of visitors, usage statistics, and user demographic information. The information also helps us learn what technology our visitors are utilizing.

What We Collect If You Volunteer Information

Visitors have the option of voluntarily providing SWOSU with additional information through the SWOSU Web. This may be done through electronic mail or by completing and submitting an online form or survey. Information collected by online forms or surveys will only be used for the specific function involved. This information will not be shared with outside commercial entities.

If during your visit to our website you participate by completing and submitting an online form or survey or send an electronic mail message, the following additional information will be collected:

  • The electronic mail address and contents of electronic mail, for those who communicate with us via electronic mail;
  • Information volunteered in response to a survey; and
  • Information volunteered through an online form or message board for any other purpose.

The information collected is not limited to text characters and may include audio, video, and graphic information formats that you send us.

We may use electronic mail you send us to respond to you as needed, to address issues you may identify, to further improve our website, or to forward the electronic mail to a SWOSU department or another public agency for appropriate action. Survey information is used for official university business described on survey web pages. Information from other online forms is used for only official university business or for purposes expressly stated on the forms.

Personal Information and Choice

You May Choose Whether to Provide Personal Information Online

"Personal information" is information about a person that is readily identifiable to that specific individual. Personal information includes such things as an individual's name, address, and telephone number and does not include the user’s domain name or IP address.

We collect no personal information about you unless you voluntarily provide it to us by sending us electronic mail, participating in a survey, or completing an online form. You may choose not to contact us by electronic mail, participate in a survey, or to provide any personal information using an online form. Your choice not to participate in these activities will not impair your ability to browse SWOSU’s website and read or download information provided on the site.

If personal information is requested on the website or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it and may be subject to public inspection and copying if not protected by federal or state law.

Users are cautioned that the collection of personal information requested or volunteered by children online or by electronic mail will be treated the same as information given by an adult and may be subject to public access.

Cookies and Applets

To better serve our users we may use "cookies" to customize your browsing experience with SWOSU. Cookies are simple text files stored on your computer by your web browser. Cookies created on your computer by using this website do not compromise your privacy or security.

Applets are tools downloaded to your computer to work with the software you have. Applets are intended to enhance your browsing experience by enabling you to view information in a unique manner or enable access to information that your computer would otherwise be unable to access without the applet.

Several of the most recent versions of browser software can notify you before a website places a cookie or applet on your computer. Some browsers will allow you to block the creation of cookie files and downloading of applets altogether if you choose, or provide the option of individually accepting or rejecting any particular cookie or applet request. You also may want to periodically check and delete cookie files and applets in the manner suitable for the browser you are using. Instructions to enable these features may be found in your browser's Help menu.

You must allow your browser to accept cookies to be able to use certain SWOSU online systems. If you disable cookies or run a 'cookie cruncher' on your client computer, you will get errors when trying to use applications that use cookies.


Southwestern Oklahoma State University , as developer and manager of these websites, has taken several steps to safeguard the integrity of its data and prevent unauthorized access to information maintained by SWOSU. These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to our systems and information, and to provide reasonable protection of private information in our possession.

This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via SWOSU websites.


Neither the state of Oklahoma, nor any agency, officer, or employee of the state of Oklahoma warrants the accuracy, reliability, or timeliness of any information published by this system nor endorses any content, viewpoints, products, or services linked from this system and shall not be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.

SWOSU Contact Information

For information about your personal information’s collection and use or to offer comments about SWOSU’s website, contact:

Web Services
Southwestern Oklahoma State University
100 Campus Drive
Weatherford , OK 73096

Contact Info

Phone: 580.774.3179

Fax: 580.774.7067