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Academic Forgiveness Policy

6/18/99, Revised 6/30/04

The Oklahoma State Regents for Higher Education grading policy for state colleges and universities includes two academic forgiveness provisions.  The repeated courses policy and the academic reprieve policy may help a student overcome low academic standing by establishing a retention and graduation grade-point average in addition to the cumulative grade-point average.  Although the academic transcript will continue to be a full and accurate reflection of the student’s academic performance, the academic forgiveness provision will be reflected in such matters as how the retention and graduation grade-point average is calculated.  If a student is currently enrolled and believes the academic forgiveness provisions outlined below will assist in meeting academic goals, the student should contact the office of the Registrar for application forms and additional information.

REPEATED COURSE POLICY

  1. Students may repeat courses in which original grades were “D” or “F” and have only the second grades count in the graduation and retention grade-point average.  The first four courses (18 hour maximum) repeated are the only hours that can be considered under the Repeated Course Policy.
  2. Students must apply in order to have individual repeated courses included in a retention and graduation grade-point average.
  3. If a course is repeated more than once, all grades earned with the exception of the first grade, will be counted in the retention and graduation grade-point average.
  4. Students may repeat courses above the first four courses (18 hour maximum).  However, both the original grade and repeat grade will be included in all grade-point averages.
  5. In cases where students believe courses to be identical, although the course number or title may differ, validation from the department offering the course is required.
  6. Students should not assume that the retention and graduation grade point will be used for admission to or retention in programs such as Pharmacy, Nursing, and Teacher Education.  Students should contact the appropriate department chair or advisor to obtain specific information about admission requirements.
  7. The policy applies to students who are pursuing a baccalaureate degree and students who have earned a baccalaureate degree and are pursuing a second baccalaureate degree.

ACADEMIC REPRIEVE POLICY

  1. The semester’s work to be considered for reprieve may have been completed at any accredited college or university.
  2. At least three years must have elapsed between the period in which the semester being requested reprieved was completed and the reprieve request.
  3. Prior to requesting the academic reprieve, the student must have earned a grade-point average of 2.0 or higher with no grade lower than a “C” in all regularly graded course work. (minimum of 12 hours excluding activity and performance courses) completed since the “reprieved semester”.  This course work may have been completed at any accredited higher education institution.
  4. Only one semester’s work may be reprieved.
  5. The academic reprieve removes all grades earned during the reprieved semester from the retention and graduation grade-point average.  All work in the reprieved semester will be counted in the cumulative grade-point average.
  6. Credit earned during a reprieved semester will not count as credit toward graduation.  Required courses successfully completed during the reprieved semester will not need to be repeated.  A minimum of 120 semester hours is required for graduation excluding the reprieved semester.
  7. A student may not receive more than one academic reprieve.
  8. Academic reprieves granted by other colleges and universities are not recognized.  Students who received academic reprieves from other colleges and universities may apply for academic reprieves under SWOSU guidelines.
  9. Students should not assume that an academic reprieve will be considered when applying for admission to programs such as Pharmacy, Nursing, and Teacher Education.

ACADEMIC RENEWAL POLICY

  1. The semester(s) work to be considered for a renewal may have been completed at any accredited college or university.
  2. At least five years must have elapsed between the period in which the semester(s) being requested renewed was/were completed and the renewal request.
  3. Prior to requesting Academic Renewal, the student must have earned a GPA of 2.00 or higher with no grade lower than a “C” in all regularly graded course work (minimum of 12 hours excluding activity and performance courses) completed since the renewed semester(s). 
  4. The Academic Renewal removes all grades earned during the renewed semester(s) from the retention and graduation GPA.  All work in the renewed semester(s) will be counted in the cumulative GPA.
  5. Credit earned during renewed semester(s) will not count as hours earned or credit towards graduation.  A minimum of 120 semester hours is required for graduation excluding the renewed semester(s).

*Honors standing at the time of graduation is determined by calculating the GPA using all hours attempted.  Academic Forgiveness Provisions do not apply to Graduate courses.