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Reserve Materials Policies
Jump to: Instructions for Faculty | Reserve Materials Request Form

The Al Harris Library's Reserve Policies are in compliance with and the guidelines have been developed based on the provisions of fair use and the United States Copyright Act of 1976 (Title 17 USC). The Library provides traditional Reserve Desk services and Electronic Reserves via the Library catalog.

Guidelines for Library Reserves

Original Materials

• Circulating materials owned by the Library: At the request of faculty, the Library will place on Reserve any circulating material in the collection. The item must be required reading. Due to copyright restrictions, the Library's circulating materials can remain on Reserve for one semester. If a faculty member plans to use the material(s) for the course on a continuing basis a personal copy of the material should be provided for Reserve purposes, or the department should request an additional copy be purchased from the department's library allocation.

• Non-circulating materials owned by the Library: Library materials that do not circulate, including reference books, do not need to be placed on Reserve, as they do not circulate. 

• Materials not owned by the Library: Those materials needed for instruction should be requested through the faculty member’s Library representative for purchase from the department's library allocation.  

• Original items belonging to faculty: Items furnished by faculty will be placed on Reserve as personal copies.
  • Items protected under copyright include books, periodical issues, publisher’s reprints, etc. All personal copies are returned to the instructor at the end of each semester unless a request is made to destroy or retain the item.
  • Items created by the instructor for the course, including class notes, study guides, etc., may stay on Reserve indefinitely with written permission from the instructor.

Photocopies

The Library will accept for Reserve each semester one copy of any article or book chapter that is in the Library's collection or is the property of the instructor. If the photocopy itself is submitted, it will be assumed to be the property of the instructor. Submissions must include (1) complete bibliographic information and (2) not have a copyright notice indicating that further copying is not permitted.

Within a course time period (usually one semester) the following photocopy limits apply based on Copyright Law for each course taught:

•   Only 1 article per author
•   Up to 3 articles from any particular journal title
•   9 items total (includes any combination of photocopied book chapters, articles, poems, graphs, etc.)

• Anthologies or other collections created by photocopy cannot be accepted for Reserve unless course pack permission has been obtained from the creator or copyright holder.

• Photocopied consumables, including workbook pages, answer sheets/keys, etc., cannot be accepted for Reserve unless permission has been obtained from the creator or copyright holder.

• In compliance with copyright law, a photocopy of the same item may not be placed on Reserve for more than one semester (or course term) without permission from the creator or copyright holder.

For any article to be on Reserve for a second or subsequent semester, copyright law requires that permission must be obtained from the copyright holder.  Faculty members need to sign a form indicating that they affirm that all copies have been made in compliance with Copyright Law of the United States (Title 17 USC) and any permission has been procured from the author/publisher.

• Full-text articles accessible via the Library's databases have different rules. In the event a full text article is available through dynamic linking in an EBSCOhost or other database, this linking can persist from semester to semester. See Electronic Reserves below for more information.

Note: The Library may make additional photocopies for Reserve purposes if requested, but no more than five (5) copies total or 1 copy per every 10 students.

• Photocopies protected under copyright must be password-protected. This applies to all electronic Reserves that are scanned personal or Library-owned materials.
• Materials available electronically via Library subscriptions/licensing agreements may be linked directly from the Reserve record. In the event a full text article is available through dynamic linking in an EBSCOhost or other database, this linking can persist from semester to semester.
• Faculty-generated materials such as class notes, test reviews, etc. may be password protected by request.

Loan Periods

2 Hour (in-Library use only)
2 Day (circulates outside the Library)
Under special circumstances, special loan periods may be granted.

Instructions for Faculty

Materials submitted for Reserve must be accompanied by a Reserve Materials Request Form. The form is available online and at the Library's Circulation Desk. By submitting the Reserve Materials Request Form online, you verify that you are in compliance with the copyright compliance requirements of Title 17 USC. 

Faculty are encouraged to submit all Reserve requests prior to, or at the beginning of the semester the materials will be required for the course. Please allow at least 48 hours between the request time and when the students will be required to start using the material(s).  

Faculty should submit the following to Erin Ingraham, Circulation Services Coordinator:

1. Reserve Materials Request Form
2. A copy of the corresponding course syllabus  
3. Affirmation of copyright compliance by signing the Reserve Materials Request Form by either submitting the online form or signing the paper form. Required if the Reserve request meets one or more of the following:
   
   • Photocopied material(s) used in multiple courses or successive semesters or class terms.
   • Consumables such as workbooks, exercises, standardized tests, blackline masters, etc.
   • Course packs or anthologies created from copyrighted works.

For Electronic Reserves, please email Erin Ingraham a copy in Microsoft Word or Adobe Acrobat (.pdf) file format. Scanning of paper copies is available upon request (up to 20 pages maximum). If the article is available via a library database we will automatically link to it from the faculty member's Reserve list.

For additional information or for clarification of the Reserve process please contact Erin Ingraham, Library Circulation Coordinator, (580)774-3130, or Jason Dupree, Head of Public Services (580)774-3031.

February 21, 2008 1:21 PM