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Southwestern Oklahoma State University

Class and Finals Schedules
SWOSU
100 Campus Drive
Weatherford, OK 73096
Phone: (580) 772-6611
Fax: (580) 774-3795
webmaster@swosu.edu

SWOSU > Enrollment Procedures

Enrollment Procedures

Enrollment for 2006 Fall Semester

Classes begin Wednesday, August 23, 2006
 Last day to add classes is Tuesday, August 29, 2006

Enrollment Room Hours:

  • Mon: 8:30 a.m. - 5:30 p.m.
  • Tues-Fri: 8:30 a.m. - 4:40 p.m.

NOTICE TO STUDENTS COMPLETING GRADUATION REQUIREMENTS AT THE END OF THIS SEMESTER: DON'T FORGET to complete an APPLICATION TO GRADUATE when you enroll.

Feb 6- Apr 14 Students may arrange advisement. Contact advisor for appointment.
Feb 13- Apr 14 Seniors (90 or more semester hours completed) and all graduate students may enroll.
Feb 13- Apr 14

Students not currently enrolled at SWOSU for the Spring 2006 semester may enroll throughout the enrollment period. Contact the Registrar's Office for instructions.

Feb 13- Apr 14 Juniors (60 or more semester hours completed) may enroll.
Feb 20-Apr 14 Sophomores (30 or more semester hours completed) may enroll.
Feb 270 Apr 14 Freshmen (and others who have not enrolled) may enroll.

Advisement opportunities will be limited during Spring Break (March 13-17) and the Intersession (May 15-June 2) as a majority of the faculty will be off campus.

Late Enrollment

Students who enroll during the late enrollment and add/drop period must meet all course requirements and may be counted absent for class days missed prior to the late enrollment.

General Enrollment Procedures

  1. It is the responsibility of the student to confirm admittance or re-admittance (if returning after being out one semester) to the university. See " Application for Admission" available in Registrar's Office.
  2. After obtaining class schedule information from the university website at http://www.swosu.edu/resources/schedules.asp, go to the advisor's office during scheduled office hours to complete the enrollment form (obtaining advisor's signature).
  3. Report to the Enrollment Center ( Administration Building, Room 106 ).
  4. You will be enrolled and receive a printed class schedule and bill for fees before leaving the Enrollment Room. You are not required to pay at the time of pre-enrollment. ALL TUITION FEES ARE DUE ON OR BEFORE JANUARY 11, 2006 . Late payment penalties are listed on page 3.
  5. I.D.s are available all year in the basement of the Student Center during regular office hours. Students will need proof of enrollment (class schedule printout).
  6. Please register your automobile at the Department of Public Safety.

ALL ELIGIBLE STUDENTS ARE ENCOURAGED TO ENROLL DURING THE PRE -ENROLLMENT PERIODS.

If at all possible, you should enroll during the enrollment periods as listed above. If it is absolutely impossible for you to enroll during one of these periods, you may enroll on JANUARY 11, 2006 . Follow the general enrollment procedures stated previously.

STUDENTS SHOULD ENROLL IN THE 2 ND 8-WEEK CLASSES DURING REGULAR ENROLLMENT WHENEVER POSSIBLE.

ONLINE ENROLLMENT

Online Enrollment is available to students on assigned enrollment dates.

All Holds Must Be Cleared
  • Admissions Holds - see Connie Phillips, Room 108 in Administration Bldg
  • Business Holds - see Business Office in Administration Bldg
  • Health Holds - see Campus Nurse in Wellness Center
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Entrance Requirements

All students enrolling at Southwestern Oklahoma State University for the first time are required to have on file in the Registrar's Office (prior to enrollment) the following:

  1. Application for admission
  2. Health Record (on official University form)
  3. **High School transcript and ACT scores (FRESHMEN only)
  4. **Official transcripts from all colleges previously attended
  5. Foreign students note special requirements in application packet
  6. Students with questionable academic standing and/or high school curricular deficiencies should inquire at the Registrar's Office.

**Before enrolling, you will be required to provide a transcript to date. Final transcripts will also be required (as soon as available) to complete your admission file.

Refunds are made for approved total withdrawals from the University as follows:

January 12 - 25, inclusive 85% refund
After January 25 No refund
Classes dropped after January 25 100% charge

Any student who totally withdraws from the University during the defined add/drop period shall be charged an administrative amount of 15% of the total tuition and fees assessed to that student, excluding non-resident tuition.

All financial aid received for that semester must be paid immediately. After the add/drop period, the charge shall be 100% of the total tuition and fees assessed to that student, including non-resident tuition. Total withdrawals are now processed through the Registrar's office. (774-3777 or 774-3778 )

Every Title IV aid recipient who enacts a complete withdrawal before 60% point in a semester will be billed for all money required to be returned to the federal government due to the new Return of Title IV Aid policy. The billing amount will be equal to 40% or more of your tuition and fee charges for the semester. The formula for aid return is available in the Office of Student Financial Services.

Notice: Tuition and fees are due in the University Business Office ON OR BEFORE January 11, 2006 .

Penalties for Late Enrollment and Late Payment of Tuition

JAN 27
5 p.m. 		Late payment penalty in effect: 5% of Balance Due
(Total = Balance Due x 1.05)
FEB 3
5 p.m. 		Any student who has not settled their account (including applicable late penalties and fees) will be administratively dropped and charged a minimum of 15% of the total tuition and fees assessed to that student.
FEB 6
8 a.m.		 Re-enrollment fee in effect ($25)
(Total = [Balance Due x 1.05] + $25)
MAR 17
5 p.m. 		Additional late payment penalty in effect: 5% of Balance Due
(Total = Balance Due x 1.05)
APRIL 28
5 p.m. 		Additional late payment penalty in effect: 5% of Balance Due
(Total = Balance Due x 1.05)

*Students receiving scholarships, loans, or grants are subject to all penalties if they fail to insure that the necessary paperwork to receive such financial aid is completed on time. STUDENTS WHO HAVE PAYMENT PROBLEMS MUST REPORT TO THE BURSAR’S OFFICE ( ADM 109) TO PREVENT CANCELLATION OF THEIR ENROLLMENT. STUDENT ACCOUNTS THAT REMAIN UNPAID AT THE END OF THE SEMESTER ARE SUBJECT TO ASSIGNMENT FOR COLLECTION. STUDENTS ARE RESPONSIBLE FOR ANY ADDITIONAL CHARGES MADE BY THE COLLECTION COMPANY FOR THIS SERVICE.

PRECAUTIONS AND SPECIAL INFORMATION

1. HOLDS: All financial obligations must be cleared through the Business Office prior to enrollment. All other holds ("Admission", etc.) must also be cleared prior to enrollment.

2. OVERLOADS: An undergraduate student will be allowed to enroll in an overload only with the approval and signature of the Associate Provost or his/her designee in the specified place on the enrollment schedule. A graduate student who wishes to enroll in an overload must have the written approval of the Graduate Dean. AN OVERLOAD IS DEFINED AS: Undergraduate (Fall or Spring): 21 OR MORE HOURS; Graduate (Fall or Spring): 17 OR MORE HOURS.

3. TEACHER EDUCATION COURSES: Students may enroll in "Department of Education only" courses after admission requirements are complete. Students who have been admitted to the Department of Education and have allowed their GPA to fall below 2.50 will be prevented from enrolling in these courses. The only exception will be those students with special permission from the Chair of the Department of Education. (A list of restricted courses is available in the Office of the Chair of the Department of Education, EDU-102).

4. TEACHER EDUCATION PROFESSIONAL SEMESTER COURSES: (Mini-Block and Student Teaching) In addition to the Teacher Education admission requirement, students may enroll in the Professional Semester courses only after submitting an application for Student Teaching and obtaining a signature from the Department of Education on the enrollment schedule. The space provided for "Special Approval" should be used for this signature.

5. PROFESSIONAL NURSING COURSES: Students may enroll in a restricted Professional Nursing course only after obtaining the signature of an approved nursing advisor on the enrollment schedule in the space provided for "Special Approval".

  • PROFESSIONAL PHARMACY COURSES : Students may enroll in restricted Professional Pharmacy courses only after admission to the College of Pharmacy or with a special permit form from the Dean of the College of Pharmacy .
  • GRADUATE CREDIT : Students wishing to pursue a master’s degree must be admitted into a master’s degree program before enrolling in hours beyond nine graduate hours. Only nine hours from another university or taken from Southwestern before being admitted to a degree program may transfer into the degree program. Students seeking certification or taking graduate credit with no intention of seeking a master’s degree must submit credentials and be admitted to graduate school before enrolling in coursework past nine graduate credit hours. Three and four thousand level courses marked by an asterisk may be taken for graduate credit. These courses may be used to meet requirements of a graduate degree if part of an approved program. The student must indicate at the time of enrollment if s/he wants a course for graduate credit.Five thousand level Business courses are for MBA graduate students only.

8. FOUR YEAR DEGREE PLAN : SWOSU offers many educational programs resulting in BS/BA degrees designed to be completed in four years. The "SWOSU Four-Year Degree Plan" is designed as an agreement between the first time freshman and the University specifying the conditions that must be met for progression toward completion of a BS/BA degree in four years. During the first semester of the freshman year, the student and his/her advisor will design the student's tentative "SWOSU Four-Year Degree Plan." The student must make an appointment each semester with the advisor to review the plan and evaluate the progress.

9. INDIVIDUAL STUDIES: If a student is enrolling in an Individual Study by arrangement with an instructor, s/he must complete an Individual Study form obtained from the appropriate Department Head during advisement. The Individual Study form should be sent to the office of the Associate Provost or his/her designee before final enrollment processing in the Enrollment Room (A-106).

10. OKLAHOMA SCHOLAR-LEADERSHIP ENRICHMENT PROGRAM : Southwestern participates in the Oklahoma SLEP program. Sophomore, junior, senior, and graduate students with a 3.0 or higher grade-point average may apply and receive two or three credits for the OSLEP seminar. Contact Roger Bromert (774-3281 ) for information and application materials.

11. INTERACTIVE VIDEO: Classes are conducted via two-way audio/video by SWOSU Faculty for students on Weatherford and Sayre campuses and various other Western Oklahoma locations. Students will attend all classes on their home campus. Students may be required to travel to the Weatherford campus for final examinations. Interactive Video classes are identified in the course listings.

12. TELECOURSE: Telecourses include instruction delivered via television (OETA) or video tapes and individual study (directed by SWOSU Faculty). Telecourses are identified in the course listings. Contact the office of Distance Learning (774-3149 ) for additional information.

SEMESTER EXAM POLICIES

  • Students may drop classes through April 28 (the Friday preceding finals).
  • During the regular semester, the three days prior to the beginning of finals (May 1, 2, and 3) are considered "dead days" in that no examinations, quizzes, extracurricular events (other thanunscheduled league play-off events) or required field trips are to be scheduled, and no papers or reports or projects be due or presented during these days.
  • If students feel that the dead days policy is not being followed, students should speak with the faculty. If no resolution is reached, students should contact the department chair and ask for their help. If that route is unsuccessful, students should speak with the dean of their college.
  • Departments/Academic Units will schedule room assignments for final exams through the office of the Vice President for Administration and Finance.
  • Exams for single classes must follow the schedule.
  • Multi-section exams scheduled by an instructor must have the approval of the Associate Provost for both time and room space. These are scheduled on a first-come, first-serve basis.
  • Multi-section exams must be approved one week before the first final exam (Thursday, 5 p.m., April 8) and classes notified of the schedule.
  • In case of conflict between single sections and multi-sections, the single section takes precedence for the student's time.
  • Occasionally the final exam schedule results in a student having more than three exams on any given day. Students may seek assistance in alleviating this excessive schedule from the Associate Provost on the Weatherford campus or from the Dean at the Sayre campus.
  • NO EARLY FINALS . Early finals are any final given prior to 8:30 a.m. on the Thursday of finals week. (Lab finals are scheduled prior to finals week.)
  • Students unable to meet the regular examination schedule will receive an "I" (Incomplete) and will have the next full semester in which they are enrolled to complete their work.

NIGHT CLASSES ONLY

First meeting date for Night Classes scheduled for M or MW – January 16; W only – January 18; R or TR -January 12; T only – January 17. See Final Examination Schedule for last meeting date.

STUDENT IMMUNIZATION

Oklahoma state law requires all full or part-time students to have on file with Student Health Services written documentation of vaccination against Hepatitis B and Measles, Mumps, and Rubella ( MMR ). In addition, first-time enrollees who will be living on campus must be vaccinated against meningococcal disease. For more information log onto www.swosu.edu/administration/shs or contact Student Health Services at 580-774-3776 .

 

ADA INFORMATION

Students with verified disabilities are entitled to reasonable accommodations in order to complete educational goals while attending Southwestern. For accommodations to be provided, students must request accommodations and provide complete documentation to the Dean of Students. Documentation must be from a licensed professional in the field of the disability. Students must sign a waiver of release of information and the Dean of Students will notify faculty of needed accommodations. If specific physical accommodations will be required, please notify the Dean of Students upon admission to the University (STF-214, 1-580-774-3767 ).

 

INCLEMENT WEATHER STATEMENT

Southwestern rarely cancels classes for inclement weather. However, if there is a need to close the university, the SWOSU hotline number (580-774-3225. selection #4) will be updated by 6:30 a.m. and area radio and television stations will be notified as soon as possible. If there is no announcement related to class cancellations, it can be assumed that the university will be open and classes will be held as scheduled.

 

AFFIRMATIVE ACTION COMPLIANCE STATEMENT

This institution in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act of 1990, and other federal laws and regulations does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, financial aid, and educational services.