SWOSU > Resources > Policies > Business Affairs > Accounting Services > Allocation of Maintenance Supplies Policy

Allocation of Maintenance Supplies Policy

Section I

Purpose

To ensure that all auxiliary departments are properly charged for the maintenance supplies used, the following procedures are established effective August 1, 1992.

Section II

Procedure

The Physical Plant department will maintain an inventory control system for supplies that will track departmental use of common inventory items. This system will identify the cost of the items used and will be accumulated on a monthly basis. At the end of each month, the Physical Plant department will offset purchases of inventory from the Plant budget to the properly identified auxiliary unit. All monthly charges will be available for review by the appropriate manager.

For the purposes of the end-of-year closing procedures all outstanding charges will be cleared by charging them against the appropriate account.

Adequate documentation will be maintained by the Physical Plant Director to allow for the review of these transactions.