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Southwestern Oklahoma State University

Policies
SWOSU
100 Campus Drive
Weatherford, OK 73096
Phone: (580) 772-6611
Fax: (580) 774-3795
webmaster@swosu.edu

SWOSU > Resources > Policies > Registrar > Student Withdrawal from Courses

Student Withdrawal from Courses

Students may need to withdraw from an individual class or classes during a semester, or they may need to withdraw completely from all of their currently enrolled classes during the semester.

  • To withdraw from an individual class, students should obtain and complete an add/drop form from the Registrar's Office in the Administration.
  • A total withdrawal from the University for the semester is accomplished by obtaining a withdrawal form from the Office of the Registrar in the Administration Building, Room 108. Signatures from the Student Financial Assistance Office is required for withdrawal. Students who withdraw from classes or the University before midterm have a "W" recorded on their transcript. After midterm, students are given "W" or "F" for each class, depending on whether they are failing or passing at the time of withdrawal. Grades of students leaving the University without officially withdrawing are recorded as "F." Refunds are made for approved total withdrawals according to dates published each semester in the class schedule bulletin. Total withdrawal from the university must be done prior to the first day of classes in order not to incur financial penalties.
  • The Refund Policy for Southwestern Oklahoma State University is maintained from past years, but the federal government has made changes related to federal student aid recipients who initiate complete withdrawals from the university. All students who receive federal aid, including the Federal Pell Grant, SEOG Grant, Stafford Loan, Unsubsidized Stafford Loan or Parent PLUS Loan, who withdraw during the first 60% of a semester must repay a proportional part of their aid back to the federal government. Students are strongly advised to confer with the Office of Student Financial Services before initiating a complete withdrawal so the economic impact of that decision can be clearly understood.

Weatherford Campus

Withdrawal from All Classes

  1. Student fills out a complete withdrawal form.
  2. Student has Financial Services and Business Office sign withdrawal form.
  3. If withdrawal is by phone, signatures are not required.
  4. Student returns form to the Registrar's Office for processing.

Withdrawal from One Class

  1. Student fills out a withdraw form.
  2. Student is asked to have Instructor sign the form.
  3. Student returns form to the Registrar's Office for processing.
  4. If Instructor is unavailable for signature, form is processed.

Sayre Campus

Withdrawal from All Classes

  1. Student fills out a complete withdrawal form.
  2. Student has Financial Services and Business Office sign withdrawal form.
  3. If withdrawal is by phone, signatures are not required.
  4. Student returns form to the Registrar's Office for processing.
  5. Instructors are notified of withdrawal in writing.

Withdrawal from One Class

  1. Student fills out a withdraw form.
  2. Student is asked to have Instructor sign the form.
  3. Student returns form to the Registrar's Office for processing.
  4. If Instructor is unavailable for signature, form is processed.
  5. Instructors are notified of withdrawal in writing.