Student Grievance Procedure for Title IX, Title VI, Section 504, and ADA

Students who feel they have been discriminated against or denied an opportunity because of their race, color, national origin, sex, disability, age, religion, or marital status in a vocational program and activities have the right to file a grievance.

Grievance Coordinator
Dean of Students
Gen. Tom Stafford Center, Room 214
(580) 774-3767

Informal Grievance Procedure

Step 1.

If a complainant feels that he/she has been discriminated against, the individual with a disability must first bring the problem to the attention of the Grievance Coordinator within five (5) working days of the knowledge or alleged cause for grievance occurs.

Step 2.

The coordinator will work informally to negotiate a solution within five (5) school days or a total of ten (10) school days from filing a grievance.

Step 3.

If the grievance cannot be satisfactorily resolved working informally, the student may want to proceed to file a formal grievance within five (5) school days or a total of fifteen (15) school days from filing a grievance.

Step 4.

A formal grievance may be filed within fifteen (15) days of starting the informal Grievance Process by following the procedures outlined in the Formal Grievance Process.

This grievance procedure is a prerequisite for the pursuit of other remedies.

Formal Grievance Procedure

Step 1.

The student will notify the Dean of Students in writing and within fifteen (15) school days of the alleged discrimination or denial of service. The written notice should identify the nature of the violations, the dates that the violations occurred, and be signed and dated by the person making the complaint. The Dean of Students shall notify the complainant in writing within five (5) school days from the date of the formal complaint as to the action taken or within a total of twenty (20) school days from the initiation of the Grievance Process.

Step 2.

If the complainant is not satisfied with the action taken by the Dean of Students, the complainant may notify in writing within five (5) school days the Vice President for Student Affairs. The written notice must identify the grievance (or violations) and the dates they occurred which includes a description of the action taken at the Dean of Students and copies of the notifications the complainant received. The Vice President for Student Affairs will notify the complainant in writing within twenty (20) school days of the date of the appeal as to action taken or within fifty-five (55) school days from the initiation of the Grievance Process.

Step 3.

If the complainant is not satisfied with the action taken in the second step, the complainant may notify in writing within five (5) school days the University President. The written notice must identify the grievance (or violations) and the dates they occurred, which includes a description of the action taken at the university level by the complainant, the Dean of Students, and copies of the notifications the complainant received from the various levels. The University President will notify the complainant in writing as to action taken.

Step 4.

If appeals are not made, it is assumed the decision at any level is accepted. (The complainant sign and date acceptance)

This grievance procedure is a prerequisite for the pursuit of other remedies.

Note: At least once a year, university officials are responsible for informing all students, staff, and parents of the University Grievance Procedure and the Coordinator’s name, address, and phone number.