Enrollment for 2017 Fall Semester

Starts February 20, 2017

Fall Semester 2017 Calendar

  • August 16 Wednesday New Student Orientation Clinic; New Faculty Orientation
  • August 17 Thursday New Faculty Orientation (continued)
  • August 18 Friday Faculty Workshop; Enrollment for students who did not pre-enroll
  • August 21 Monday (8 a.m.)  Class work begins
  • August 22 Tuesday (4:30 p.m.) Last day to add 1st 8-week classes
  • August 25 Friday (4:30 p.m.) Last day to add 16-week classes and last day to drop 8-week classes for a refund
  • September 1  Friday (4:30 p.m.) Last day to drop 16-week classes or totally withdraw for a refund
  • September 4  Monday Labor Day Holiday
  • September Friday (4:30 p.m.) Last day to drop 1st 8-week classes with a guaranteed “W”
  • October 6 Friday (4:30 p.m.) Last day to drop 1st 8-week classes with instructor permission
  • October 13 Friday 1st 8-week classes end
  • October 16 Monday 2nd 8-week classes begin
  • October 17 Tuesday (4:30 p.m.) Last day to add 2nd 8-week classes
  • October 18 Wednesday (10 p.m.) Fall break begins
  • October 23 Monday (8 a.m.) Class work resumes
  • October 24 Tuesday (4:30 p.m.) Last day to drop 2nd 8-week classes for a refund
  • November 3 Friday (4:30 p.m.) Last day to drop 16-week classes with a guaranteed “W” and last day to add self-paced online classes
  • November 21 Tuesday (10 p.m.) Thanksgiving vacation begins
  • November 27 Monday (8 a.m.) Class work resumes
  • December 1 Friday (4:30 p.m.) Last day to drop 2nd 8-week classes with a guaranteed “W”
  • December 6 Wednesday (4:30 p.m.) Last day to drop 16-week classes and 2nd 8-week classes with instructor permission
  • December 11-15 Monday – Friday Final exams
  • December 15 Friday (10 p.m.) Semester ends and semester break begins
  • December 18 Monday (5 p.m.) Final grades due

Enrollment Room Hours

       Monday: (8:30 a.m. - 4 p.m.)   Tuesday: (8 a.m. - 2:30 p.m.)  Wednesday - Friday: (8 a.m. - 4 p.m.)

Enrollment for Different Classifications Will Begin on These Dates:

  • February 13: Students may arrange advisement. Contact advisor for appointment.
  • February 20: Seniors (90 or more semester hours completed), Juniors (60 or more semester hours completed) and all graduate students may enroll.
  • February 20: Athletes, student employees and students not currently enrolled at SWOSU for the Spring 2018 semester may enroll throughout the enrollment period. Contact the Registrar's Office for instructions.
  • February 27: Sophomores (30 or more semester hours completed) may enroll but requires advisor approval.
  • March 6: Freshmen (and others who have not enrolled) may enroll but requires advisor approval. Please Note: Incoming freshmen under the age of 21 are required to attend and enroll through a New Student Orientation session.

Advisement opportunities will be limited during Spring Break (March 13 - 17) and during the Intersession (May 8 – June 2), as a majority of the faculty will be off campus.

Notice to Students Completing Graduation Requirements at the End of This Semester: DON'T FORGET to complete a GRADUATION APPLICATION when you enroll.

Late Enrollment

Students who enroll during the late enrollment and add/drop period must meet all course requirements and may be counted absent for class days missed prior to the late enrollment.

General Enrollment Procedures

  1. It is the responsibility of the student to confirm admission or re-admission (if returning after being out one semester) to the university. The  Application for Admission is available here: www.swosu.edu/admissions/apply/index.aspx.
  2. After obtaining course schedule information from the university website at https://my.swosu.edu/ICS/Course_Schedule/, students classified as freshmen or sophomores (less than 60 completed hours) go to their advisor's office during scheduled office hours to complete the enrollment form (obtaining advisor's signature). Please Note: Beginning freshmen under the age of 21 are required to attend a New Student Orientation session.
  3. You may then enroll online through Campus Connect or the Enrollment Room (HAB106).  Holds must be cleared prior to enrollment.
  4. If enrolled through the Enrollment Room, you will receive a printed course schedule and bill for tuition and fees before leaving the Enrollment Room. You are not required to pay at the time of pre-enrollment. All Tuition and fees are due ON or BEFORE August 18, 2017. Late payment penalties are listed below.
  5. I.D.s are available year-round in the Student Center (Second Floor) during regular office hours. Students will need proof of enrollment (course schedule printout) and a valid photo I.D.
  6. Parking permits may be obtained at the Department of Public Safety.

All Eligible Students are Encouraged to Enroll During the Pre-Enrollment Periods.

If at all possible, you should enroll during the enrollment periods as listed above. If it is absolutely impossible for you to enroll during one of these periods, you may enroll on AUGUST 18, 2017. Follow the general enrollment procedures stated previously.


  • Students should enroll in the 2nd 8-week classes during regular enrollment whenever possible.

Online Enrollment

Online enrollment is available to eligible students on assigned enrollment dates through Campus Connect. Online enrollment is only available to students who have completed at least 60 credit hours and one semester at SWOSU.

Entrance Requirements

All students enrolling at Southwestern Oklahoma State University for the first time are required to have on file in the Registrar's Office (prior to enrollment) the following:

  1. Application for admission
  2. Immunization Record – Must be on file with Student Health Services by the end of the first semester of enrollment.
  3. *High School transcript and ACT scores (Freshmen & students transferring with less than 24 credit hours.)
  4. *Official transcripts from all colleges previously attended must be on file by the end of the first semester of enrollment.
  5. Foreign students note special requirements in application packet
  6. Students with questionable academic standing and/or high school curricular deficiencies should inquire at the Registrar's Office.

*Before enrolling, you will be required to provide a transcript to date. Final transcripts will also be required (as soon as available) to complete your admission file.

Refunds are made for approved total withdrawals from the University as follows:

16-week courses

  • August 21 – September 1, inclusive - 100% refund
  • After September 1 - No Refund, 100% charge

8-week courses

1st 8-weeks

  • August 21 – 25, inclusive - 100% refund
  • After August 25 - No Refund, 100% charge

2nd 8-weeks

  • October 16 – 24, inclusive - 100% refund
  • After October 24 - No Refund, 100% charge

4-week courses

1st 4-weeks

  • August 21 – 22, inclusive - 100% refund
  • After August 22 - No Refund, 100% charge

2nd 4-weeks

  • September 18 – 19, inclusive - 100% refund
  • After September 19 - No Refund, 100% charge

3rd 4-weeks

  • October 16 – 17, inclusive - 100% refund
  • After October 17 - No Refund, 100% charge

4th 4-weeks

  • November 13 – 14, inclusive - 100% refund
  • After November 14 - No Refund, 100% charge

Interim/Seminar Courses (courses less than 4 weeks)

  • Prior to the first day of class

Any student who totally withdraws from the University during the defined add/drop period shall receive a 100% refund of the total tuition and fees assessed to that student. A prorated portion of financial aid received for that semester must be repaid immediately.  After the add/drop period, the charge shall be 100% of the total tuition and fees assessed to that student. Total withdrawals are processed through the Registrar's office (580.774.3777 or 580.774.3778). Requests for total withdrawals must be processed either in person or through the student’s SWOSU email account.

Every Title IV aid recipient who enacts a complete withdrawal before the 60% point in a semester will be billed for all money required to be returned to the federal government due to the new Return of Title IV Aid policy. The billing amount will be equal to 40% or more of your tuition and fee charges for the semester. The formula for aid return is available in the Office of Student Financial Services.

NOTICE: Tuition and fees are due in the University Bursar's Office ON or BEFORE August 18, 2017.

Penalties for Late Enrollment and Late Payment of Tuition

  • September 8 (5 p.m.) Late payment penalty in effect:  5% of Balance Due (Total = Balance Due x $1.05)
  • October 6 (5 p.m.) Additional late payment penalty in effect: 5% of Balance Due (Total = Balance Due x $1.05)
  • November 10 (5 p.m.) Additional late payment penalty in effect:  5% of Balance Due (Total = Balance Due x $1.05)

Students are responsible for payment for the cost of attendance for their education. Students receiving scholarships, loans, or grants are subject to all penalties if they fail to insure that the necessary paperwork to receive such financial aid is completed on time.  STUDENTS WHO HAVE PAYMENT PROBLEMS MUST REPORT TO THE BURSAR’S OFFICE (HAB109) TO PREVENT CANCELLATION OF THEIR ENROLLMENT. STUDENT ACCOUNTS THAT REMAIN UNPAID AT THE END OF THE SEMESTER ARE SUBJECT TO ASSIGNMENT FOR COLLECTION.  STUDENTS ARE RESPONSIBLE FOR ANY ADDITIONAL CHARGES MADE BY THE COLLECTION COMPANY FOR THIS SERVICE. 

Precautions and Special Information

  1. HOLDS: All financial obligations must be cleared through the Business Office prior to enrollment. All other holds ("Admission," etc.) must also be cleared prior to enrollment.
  2. OVERLOADS: An undergraduate student will be allowed to enroll in an overload ONLY with the approval and signature of the Provost or his/her designee in the specified place on the enrollment schedule. A graduate student who wishes to enroll in an overload MUST have the written approval of the Graduate Dean. AN OVERLOAD IS DEFINED AS:  Undergraduate (Fall or Spring):  20 OR MORE HOURS; Graduate (Fall or Spring):  17 OR MORE HOURS.
  3. TEACHER EDUCATION COURSES: Students may enroll in "Department of Education only" courses after admission requirements are complete. Students who have been admitted to the Department of Education and have allowed their GPA to fall below 2.50 will be prevented from enrolling in these courses. The only exception will be those students with special permission from the Chair of the Department of Education. (A list of restricted courses is available in the Office of the Chair of the Department of Education, HEC102).
  4. TEACHER EDUCATION PROFESSIONAL SEMESTER COURSES: (Mini-Block and Student Teaching) In addition to the Teacher Education admission requirement, students may enroll in the Professional Semester courses ONLY after submitting an application for Student Teaching and obtaining a signature from the Department of Education on the enrollment schedule.  The space provided for "Special Approval" should be used for this signature.
  5. PROFESSIONAL NURSING COURSES:  Students may enroll in a restricted Professional Nursing course ONLY after obtaining the signature of an approved nursing advisor on the enrollment schedule in the space provided for "Special Approval,"
  6. PROFESSIONAL PHARMACY COURSES:  Students may enroll in restricted Professional Pharmacy courses ONLY after admission to the College of Pharmacy or with a special permit form from the Dean of the College of Pharmacy.
  7. GRADUATE CREDIT: Students wishing to pursue a master’s degree must be admitted into a master’s degree program before enrolling beyond nine graduate hours. Only nine hours from another university or taken from Southwestern before being admitted to a degree program may transfer into the degree program. Students seeking certification or taking graduate credit with no intention of seeking a master’s degree must submit credentials and be admitted to graduate school before enrolling in coursework past nine graduate credit hours.
  8. FOUR YEAR DEGREE PLAN: SWOSU offers many educational programs resulting in BS/BA degrees designed to be completed in four years. The "SWOSU Four-Year Degree Plan" is designed as an agreement between the first-time freshman and the University specifying the conditions that must be met for progression toward completion of a BS/BA degree in four years. During the first semester of the freshman year, the student and his/her advisor will design the student's tentative "SWOSU Four-Year Degree Plan."  The student must make an appointment each semester with the advisor to review the plan and evaluate the progress.
  9. INDIVIDUAL STUDIES:  If a student is enrolling in an Individual Study by arrangement with an instructor, he/she must complete an Individual Study form obtained from the appropriate department head during advisement. The Individual Study form should be sent to the Office of the Vice President for Student Affairs or his/her designee BEFORE final enrollment processing in the Enrollment Room (HAB106).
  10. OKLAHOMA SCHOLAR-LEADERSHIP ENRICHMENT PROGRAM (SLEP):  Southwestern participates in the Oklahoma SLEP program. Sophomore, junior, senior and graduate students with a 3.0 or higher grade point average may apply and receive two or three credits for the OSLEP seminar. Contact Dr. John Hayden (580.774.7072) for information and application materials.
  11. INTERACTIVE VIDEO:  Classes are conducted via two-way audio/video by SWOSU faculty for students on Weatherford and Sayre campuses and various other Western Oklahoma locations. Students will attend all classes on their home campus. Students may be required to travel to the Weatherford campus for final examinations. Interactive Video classes are identified in the course listings.