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Graduate Student Handbook

Graduate Assistantships

The Music Department may award four assistantships each academic year (fall and spring semesters). Music Department graduate assistantships are not given for summer enrollment.

The current assistantship package includes:

(1) payment of all graduate course tuition up to 18 hours over the course of the academic year (fall, spring and summer semesters), and
(2) a stipend of $5700/year, paid in nine monthly installments from September through May. Students who are granted an assistantship are expected to work in the Music Department a minimum of 15 hours per week but not more than 20 hours per week.

Assistantships are awarded based on the overall needs of the department. As of the creation of this handbook, there are no dedicated assistantships given only to a particular division within the department.

All applications for graduate assistantships in the Music Department must be received by April 1 for the following academic year. Applications for an assistantship can be picked up or sent from the Music Office or the office of the coordinator for graduate music studies. Applications can be submitted to the offices of the chair of the Music Department or the coordinator of graduate music studies.

Graduate assistantship awards are made for a two-year period. In special circumstances, a graduate assistantship may be extended for a third year. The decision to extend an assistantship for a third year will be made by the chair of the Music Department and with consent of the music faculty.

Graduate students who receive an assistantship award are assigned to one or more supervising music faculty member in the department. Specific work assignments are made in consultation with the departmental chair, the supervising music faculty member, the coordinator of graduate music studies and the graduate student.

Graduate Assistantship Supervision & Evaluation

Each graduate assistant will have a formal meeting with each of his or her supervising teachers before the start of classes each semester. Each supervising faculty member has the responsibility to provide every graduate assistant assigned to his or her a job description and a list of related duties. This list is not a complete list of GA responsibilities, but an overview of what is typical for that semester’s work. As the semester progresses, duties can be added or taken away from the initial list. However, this first list should cover most of the duties common to the assignment.

Graduate assistants will meet with the Graduate Coordinator at the beginning of each semester to review assignments and other policies as a group. This orientation will instruct new and returning graduate assistants what each GA should expect of the department and what the department expects of them. Monthly graduate assistant forums will be held with all graduate assistants and the Graduate Coordinator to discuss any issues with assignments or problems encountered within the month of the previous meeting. Graduate assistants are free to schedule a meeting with the Graduate Coordinator at any time.

Graduate assistants will be formally evaluated by supervising faculty members at the end of each academic year before any reappointment for the following academic year is offered. While most graduate assistants will meet with supervising faculty several times throughout each week, It is suggested that graduate assistants who are working somewhat independently schedule a meeting with his or her supervising faculty every two weeks.

The chain of command for issues for graduate assistants is to first consult with the supervising faculty member. Graduate assistants are expected to be able to maturely express his or her expectations and any problems encountered while working. If a specific issue is not resolved in an acceptable manner to the student, the graduate assistant is encouraged to then seek the council of the Graduate Coordinator. The Graduate Coordinator will serve the roll of mediator if one is needed between a supervising faculty member and a graduate assistant. After meeting with the Graduate Coordinator, if the graduate assistant is still not satisfied in the outcome, the graduate assistant can then schedule a meeting with the Chair of the department.

Many graduate assistants may be assigned to multiple faculty members whose work duties may conflict with each other. Each graduate assistant is expected to communicate any conflicts of time or duties with supervising faculty as soon as possible. The graduate coordinator will assist if there is a conflict of duties that cannot be easily solved.

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