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Student Handbook

Student Identity Verification

SWOSU complies with federal rules and Higher Learning Commission policy (listed below) through the institutional practice of assigning and verifying student identity in the following ways:

  • Upon university admission, the IT department staff assigns students a User ID and Password to access their SWOSU student email via Single-Sign On. Web policies are found on the university webpage.
  • Upon university admission, the IT department staff assigns students a secure login and password/PIN to access their grades, financial aid information, tuition bill, and to enroll for classes online (if applicable) via Single-Sign On.
  • When students enroll in courses that use Canvas course management system they use an assigned secure login and password for access to course materials and turn in their work or take exams.
  • Students can change their Password/PIN anytime and are encouraged to do so immediately after initial access to Single-Sign On, to protect their privacy.
  • Students must present a Photo ID when taking exams or turning in their work when they enroll in courses offered at distance learning sites via interactive video, and web courses per guidelines established by the Center for Excellence in Teaching and Learning.
  • Students must present a Photo ID and/or other acceptable forms of identification in order to take any tests at the Assessment Center.
  • Employees are given limited access to Self-Service, Canvas, and course information based on personnel job description and responsibilities affords additional student privacy protection

Some examples are listed:

  • Students have access to their individual information via Single-Sign On.
  • Faculty has access to student information specific to their advisement assignment.
  • Registrar’s Office has access to all student admission and enrollment information.
  • Business Office has access to all budget information for each department including student scholarships, grants.
  • Student Financial Services has access to any student financial aid information, scholarships, grants, and can access student admission data.
  • Student Affairs staff has access to student records.
  • Human Resources staff has access to employment records.
  • Administrators (Department Chairs, Associate Deans, Deans, and Vice-Presidents) have access to records pertinent to their areas of assignment.
  • University policy and practice governs the discipline of students and employees found to be in violation of breeching privacy protections.
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The Focus Is You