Department(s)
Admissions and Recruitment
Allied Health Sciences
Art, Communication & Theatre
Scholarship Application for Continuing ACT Students- Scholarship Application for Freshmen/Transfer ACT Students
The Southwestern Policy
Assessment Center
Associate Provost
- Departmental Advanced Standing Exam Credit Form
- OSRHE and SWOSU Program Approval and Catalog Master Screen Approval Process
Bursar
- Cash Management and Investment of Federal Funds Policy
- Cash Management Policy
- Check Cashing Policy
- Collection Agency Policy
- Enrollment/Tuition Appeal Form
- Handling of Cash Receipts/Cash Deposits Policy
- Investment Policy
- NDSL and HPL Loans Policy
- Other Payments Policy
- Payment of College Housing Policy
- Payment of Room and Board Policy
- Payment of Tuition Policy
- Short-Term Loans Policy
- SWOSU HEERF Quarterly - Sep 30, 2020
- SWOSU HEERF Quarterly - Dec 2022 (Revised)
- SWOSU HEERF Quarterly - Dec 31, 2020
- SWOSU HEERF Quarterly - Jun 2022 (Revised)
- SWOSU HEERF Quarterly - Jun 30, 2021
- SWOSU HEERF Quarterly - Jun 30, 2022
- SWOSU HEERF Quarterly - Mar 2022 (Revised)
- SWOSU HEERF Quarterly - Mar 2023
- SWOSU HEERF Quarterly - Mar 31, 2021
- SWOSU HEERF Quarterly - Mar 31, 2022
- SWOSU HEERF Quarterly - Sep 2022 (Revised)
- SWOSU HEERF Quarterly - Sep 30, 2021
- SWOSU HEERF Quarterly – Dec 31, 2021
- SWOSU HEERF Quarterly – Sep 30, 2021 (Revised)
- Tuition, Room, and Board Refunds Policy
- University Return Check Policy
- Waiver of Non-Resident Tuition Policy
Business
- Public Disclosure of Student Achievement - 2018-2019
- Public Disclosure of Student Achievement - 2019-2020
- Public Disclosure of Student Achievement - 2020-2021
Business Enterprise Center
Business Services
- Account Manager Acknowlegement Form
- Accounting Functions (Accounting Services)
- Administrative Overhead Charge Policy (Accounting Services)
- Affadavit of Exempt Status under the Workers' Compensation Code
- Agency and Club Accounts Policy (Accounting Services)
- Agency Sponsored Designated Lodging Notice
- Allocation of Maintenance Supplies Policy (Accounting Services)
- Authority to Sign Contracts Policy (Purchasing)
- Auxiliary Reserve Funds Policy (Accounting Services)
- Budget Changes Policy (Accounting Services)
Budget Transfer-Departmental- Capital Asset Inventory Review
- Capitalization and Depreciation Procedures Policy (Accounting Services)
- Cash Management and Investment of Federal Funds Policy
- Cash Management Policy
- Check Cashing Policy
- Classification of Employees/Independent Contractors Policy (Accounting Services - Payroll)
- Collection Agency Policy
- Compliance Review Policy (Purchasing)
- Computer Lab Supply Request
- Deficit Policy (Accounting Services)
- Designated Lodging Notice
- Determination of Worker Status
- Disposal of Salvage and Scrap Materials Policy (Accounting Services)
- Employee and Student Awards Policy (Purchasing)
- Employee or Independent Contractor Checklist
- Employees Health and Safety Policy (Accounting Services)
- Employment/Independent Contractor Classification List
- Encumbrance and Pre-Audit Policy (Purchasing)
- Equipment Inventory Additions
- Equipment Inventory Deletions
- Equipment Inventory Transfers
- Equipment Management Policy (Accounting Services)
- Externally Funded Programs (Purchasing)
- Fleet Management Policy
- Food and Beverage Expense Certification Policy (Accounting Services)
- Grants Funding: Vacation Leave Policy (Payroll)
- Guide to Purchasing
- Handling of Cash Receipts/Cash Deposits Policy
- Investment Policy
- Lodging and Per Diem Rates
- Mailroom Policy
- Mailroom Supply Policy
- NDSL and HPL Loans Policy
- Notary Public Services Policy (Accounting Services)
- Other Payments Policy
- Payment of College Housing Policy
- Payment of Room and Board Policy
- Payment of Tuition Policy
- Payroll Check Stub Directions
- Payroll Confirmations Policy (Payroll)
- Payroll Guide
- Payroll Review Policy (Payroll)
- Payroll Schedule
- Personal Service Contracts Policy (Purchasing)
- Personal Services Contract
- Professional Services Contract Policy (Purchasing)
- Prohibited or Restricted Expenditure on Small Orders Policy (Purchasing)
- Prohibited or Restricted Transactions Policy (Purchasing)
- Purchase Card Agreement
- Purchase Card Policy
- Purchase Card Request
- Purchase Card Transaction Log
- Purchase Card-Lost or Stolen Card
- Purchase Card-Missing Receipt
- Purchase Order
- Purchasing Guideline for Internal Renovation Projects
- Purchasing Procedures Policy
- Quote Tabulation Sheet
- Reimbursements for Workshops, Short-Courses, Seminars, Etc. Policy (Purchasing)
- Request for Budget Increase Policy (Accounting Services)
- Request for Change in Resident Status
- Risk Management Policy (Accounting Services)
- Sale of Surplus Equipment Policy (Accounting Services)
- Sales Tax Exemption
- Service Department Billing Policy (Accounting Services)
- Short-Term Loans Policy
- Small Order System Policy (Purchasing)
- Small Purchase Order
- Sole Source Affidavit
- Student Allocation Check Requisition
- Student Allocation Instructions
- Student Allocation Purchase Order
- Student Employee Travel Log
- Student Meals Policy (Purchasing)
- Student Organization Deposit Sheet
- Student Research and Testing Incentive (Purchasing)
- Student Travel Report
- Student/Enrichment Activities Budget Policy (Accounting Services)
- Supply Room Requisition
- Team Travel Summary
- Time and Effort Reporting
- Time and Effort Reporting Policy
- Travel - Rates-Air
- Travel Policy
- Travel Reimbursement Guide and Rates
- Travel Request
- Travel Voucher
- Tuition, Room, and Board Refunds Policy
- Tuitions and Fees
- Typewriter or Office Machine Maintenance or Rental Policy (Purchasing)
- University Development Fund Policy (Accounting Services)
- University Return Check Policy
- Waiver of Non-Resident Tuition Policy
Campus Police
- Annual Crime Report and Fire Safety Report - Sayre
- Annual Crime Report and Fire Safety Report - Weatherford
- Crime Incident Report Form
- Emergency Guide - Sayre
- Emergency Guide - Weatherford
- Policy on Campus Security
CETL
College of Arts and Sciences
- CAS Faculty Scholarship Proposal
Chair Evaluation of Dean- College of Pharmacy Strategic Plan
- Faculty Evaluation of Department Chairperson
- General Education Assessment
College of Pharmacy
- Academic Integrity Guidelines
- Alumni & Friends Contact Information
- APPE Preparedness Policy
- College of Pharmacy Student Handbook
- COP Background Check Policy
- COP Committees
- COP Curriculum Check Sheet
- COP Policies and Procedures Manual
- Experiential Program Appearance Policy
- Hazards Consent Exposure Instructions
- Policies and Procedures for the Dual-Degree PharmD/MBA Program
- Professionalism Policy
- Professionalism Report Form
- Student Learning Outcomes
- Substance Abuse, Misuse, and Use Policies
- Walgreens Residency
College of Professional and Graduate Studies
- Application for Admission to Candidacy - Master Degree
- Application for Graduate Admission
- Change of Credit Request
- Change of Master Degree Program
- Change of Specialization Field
- Graduate Advisor Change
- Graduate Catalog
- Graduate Request to Substitute
- Nine-Hour Policy
Dean of Students
- ADA Student Responsibilities
- ADA-SWOSU: Appropriate Documentation of a Disability
- Campus Organization Information Report (Blue Sheet)
- Contact list
- Dawg Days Organizational Fair Application
- Department of Rehabilitative Services
- Documentation Guidelines for a Disability
- FERPA Handout
- FERPA-Block of Information
- Liability Release Form
- Marquee Message Request
- Oklahoma Voter Registration
- Organization List
- Organization Service Record
- Parade Entry Form
- Resource Guidelines
- Sidewalk Chalk App
- Student Organization Award or Prize Documentation
- Third Party Scholarships and Financial Aid-not SWOSU affiliated
- Title IX Policies/Procedures Handbook
Education
- Cooperating Teacher Tuition Credit
- Faculty Professional Development
- Log A
- Log B
- Log C
- M.Ed. Educational Administration Plan of Study
- Service Hours
Fine Arts Center
Foundation - Institutional Advancement
- Activity Fund Contract
- Bernhardt Academic Excellence Award Nomination Form
- Bulldog Angels Fund Letter
- Cash Counting Worksheet
- Deposit Request
- Faculty and Staff Gift Form
- Foundation General Scholarships Application for Continuing SWOSU Students
- Foundation Purchase Order
- Foundation Scholarship Disbursement Request
- Fundraising Activity Approval
- Gifts Data Sheet
- Incoming Freshman Foundation Scholarship Application
- Mark Mouse Memorial Scholarship-freshman
- Payment Request
- President's Leadership Class Application
- Request for Cash Advance
- Steps to opening and using an organizational account - Foundation
- Student Organization Signature Card
- Transfer Request of Funds
- Weatherford Community Scholarship
Health and Counseling Services
- Cumulative Immunization Record - Athletic Trainers
- Cumulative Immunization Record - Exercise Science
- Cumulative Immunization Record - Pharmacy
- Hepatitis B Certification of Waiver
- Influenza Questionnaire
- Inform Consent for In-person Telebehavioral Health
- Intake Packet
- Measles, Mumps, Rubella Certification of Waiver
- Meningococcal Certification of Waiver
- Student Health Form
- Tuberculosis (TB) Testing Policy
- Tuberculosis Questionnaire
- Tuberculosis Skin Test Form
Human Resources
- 2021 Monthly Premiums
- Affirmative Action Statement
- AirMedCare Membership
- Approving Forms in Etrieve
- Background Check Release Authorization
- BCBS Benefit Summary
- BCBS Level of Care
- Creditable Coverage Disclosure Notice
- Dental High
- Dental Low
- Drug-Free Workplace and Schools
- Employee Change of Address
- Employee Guide
- Employment and Pay Action Form-Student
- Faculty Handbook
- Form I-9
- Guidelines on Infectious Diseases
- Harassment
- How to Apply for an Internal Position Cornerstone
- How to Start a Requisition in Cornerstone
- How to View Leave Balances
- Instructions for Employee Time Entry
- Instructions for Supervisor Time Approval
- Leave of Absence Report
- Leave of Absence Report Cover Sheet
- List of Acceptable Documents for I-9
- Medical Statement
- NASPA Student Affairs Administrators in Higher Education
- OTRS Name/Address Change
- Preventative Dental
- Qualified Tuition Reduction for Employees Application
- Request for Shared Leave
- Request to Donate Leave
- Staff Handbook
- Student Employee Hiring Procedure
- SWOSU International Students And Social Security Numbers
- The Standard Additional Life
- Time Entry Using New Time Sheet
- Timesheet FY24
- Timesheet Instructions
- To Add a Proxy Supervisor for Time Approvel in Self Service
- To View Earning Statements in Self Service
- View as Proxy Supervisor for Time Approval in Self Service
- Voya Accident Plan
- VOYA Critical Illness
- VOYA Hospital Indemnity
- W-4
- W-4 OK
- Wellness Center Deduction Authorization
Information Technology Services (ITS)
- A Guide to Etrieve Forms
- Access Request for Vendors/External Personnel
- Adobe Install Instructions
- Approving Forms in Etrieve
- Argos Report Request
- Change of Address for Employee
- Course Section Modification Request
- Document Upload Instructions
- Employee Access Request
- Employee Direct Deposit
- Employee Pay Action Form Instructions
- Employee Pay Action Instructions Video
- Employee Termination
- Equipment Request Form
- Etrieve Report Request
- Hiring Freeze Exception Instructions
- How to Remote Desktop
- How to Spot a Phishing
- Information and Cyber Security Policy
- Instructions for Application for Independent Study on Etrieve
- Instructions for the Request to Substitute Courses in Major or Minor Field Form on Etrieve
- Instructions for the Request to Substitute General Education Course(s) (Undergraduate) Form on Etrieve
- Internet and Data Privacy
- ITS Inventory
- ITS Office Move/Directory Update Request
- ITS Surplus Pickup
- Microsoft Teams Policy
- Microsoft Teams Request
- Mobile Device Policy
- Office Download Instructions
- OTRS Employment Certification
- Report Security Violation
- Software Policy
- Software Request
- Student Employee Access Request
- Student Single Sign-on (SSO) Account Deletion Policy
- Student/Graduate Assistant Pay Action Instructions
- Student/Graduate Assistant Pay Action Instructions Video
- System Privacy Policy
- Tablet Purchasing and Deployment
- Technology Equipment Disposal Policy
- Tuition Waiver for Employees Instructions
- Tuition Waiver for Spouse and Dependent
- VPN Instructions
International Student Affairs
- Airport Pickup
- CPT Employment Authorization I-20 Request
- Graduate Certification of Financial Resources
- I-20 Extension Form
- OPT New Employment Reporting Form
- Request for Reduced Course Load
- STEM OPT Extension I-20 Request Form
- Undergraduate Certification of Financial Resources
Mailroom
Music
Nursing
Other
Physical Plant
- Equipment Inventory Additions
- Equipment Inventory Deletions
- Equipment Inventory Transfers
- Key Request
- Maintenance Work Request
- Pre-Construction Requisition Form
- Travel Request
President
- Gift Solicitations
- Request for Change(s) to Building Code and Program, Department or Building Names
- Retirement Resolution (RUSO)
Provost and VP for Academic Affairs
- 2022-2023 Academic Calendar
- 2023-2024 Academic Calendar
- Board of Regents Faculty Personnel Policy
- Chair Evaluation of Dean
- Chair Evaluation of Faculty
- Committee Member Recommendation for Continuance
- Course Syllabus-Official
- Curriculum Proposal
- Department Chair Recommendation for Continuance
- Department Faculty Load Report
- Department Summer Faculty Load Report
- Departmental Continuance Committee Recommendation
- Disposition of University Records
- Faculty Load Assignment
- Faculty Grievance Procedure
- Faculty Peer Observation Form
- Faculty Peer Observation Form for Online Courses
- Faculty Senate Constitution
- Final Examinations
- General Education Assessment
- Governmental Tort Claims Act
- Instructor's Course Evaluation
- Insurance
- Leave
- Loyalty Oath
- Nepotism
- OSRHE (Oklahoma State Regents for Higher Education) Forms
- Plagiarism
- Post Tenure Review Dean Evaluation
- Post Tenure Review Form Cover Sheet
- Post-Tenure Review Academic Unit Review Committee Evaluation
- Post-Tenure Review Department Chair/Associate Dean Evaluation
- Procedure By Which a Student is Assigned an Advisor
- Process for Changing Majors and/or Advisor
- Promotion Cover Sheet
- Recommendation of the Academic Review Committee - Promotion
- Recommendation of the Academic Review Committee - Tenure
- Recommendation of University Tenure/Promotion Review Committee
- Record of Incomplete Grades
- Request for Sabbatical Leave
- Request to Substitute General Education Course (Undergraduate)
- Retirement Policy
- Risk Management (Employment)
- Salary Policy
- Small Class Report
- Standing Committees
- Summer Faculty Load Assignment
- Tenure Cover Sheet
- Tenure/Promotion-Recommendation of Dean
- Tenure/Promotion-Recommendation of Dept Chair/Associate Dean
Public Relations and Marketing
- Miss SWOSU Candidate Eligibility
- Miss SWOSU Candidate Form
- Miss SWOSU Candidate Talent Form
- Miss SWOSU Competition and Judging
- Miss SWOSU Help Letter
- Miss SWOSU Little Stars
- Miss SWOSU Little Stars Registration
- Miss SWOSU Outstanding Teen Candidate Form
- Miss SWOSU Outstanding Teen Competition Rules
- Miss SWOSU Outstanding Teen Help Letter for Forms and Checklist
- Miss SWOSU Outstanding Teen Job Description
- Miss SWOSU Outstanding Teen Talent Clearance Form
- State Candidate Registration Form
Registrar
- Academic Forgiveness Provisions
- Add-Drop Form/Schedule Change Permit
- Affidavit of Intent
- Application for Academic Renewal
- Application for Academic Reprieve
- Application for Graduation
- Degree Audit Key
- Early Term Grading Instructions
- Enrollment Schedule
- Enrollment/Tuition Appeal Form
- FERPA-Block of Information
- Legacy Verification
- Name Change Form (Former Students)
- Oklahoma High School 15 Unit Core Curricular Requirements
- Registrar Policies
- Request to Change a Grade to a Withdrawal – W Grade
- Request to Substitute Courses in Major/Minor Field
- Roster Certification Instructions
- Senior Citizen Fee Waiver
- Transfer Recommendation Form
- VA-Application for Chapter 35 Education Benefits
- VA-Application for VA Education Benefits
- VA-Direct Deposit Enrollment
- VA-Request for Change of Address/Cancellation of Direct Deposit
- VA-Request for Change of Program or Place of Training
- VA-Statement in Support of Claim
Residence Life (Housing)
- Mary Mabry Savage Apartments Application
- Residence Life Handbook
- Residence Life Housing Application (Online)
- Residence Life Housing Application (PDF)
- Resident Advisor Staff Application
- Resident Housing Association (RHA) Membership Application
Retention Management
Safety, Risk Management and Workers' Compensation
- Cart/Utility Vehicle Operation Policy
- Certificate of Self Insurance
- Controlled Substance Policy
- Driver's License Policy
- Driving Guidelines
- Employee Safety Concern Report
- Public Safety - Asbestos
- Risk Management
- Safety Manual
- Safety Meeting Sign-In Sheet
- Safety Policy Statement
- Stop Work Authority (SWA) Policy
- SWOSU Haz-Com Chemical Inventory
- SWOSU Incident Report
- Workers’ Compensation Packet
School of Behavioral Sciences and Education
- M.Ed. Entry Level Portfolio Scoring Rubric
- M.Ed. Graduate Results Report Capstone Comprehensive Exam
- M.Ed. Registration for Capstone
- MS Plan of Study
School of Business and Technology
- M.B.A. Admission to Candidacy
- M.B.A. Enrollment of Unadmitted Student to M.B.A. Classes
- M.B.A. Plan of Study
- M.Ed. Educational Administration Plan of Study
- M.S. Admission to Candidacy
- M.S. Plan of Study (Management)
School of Nursing and Allied Health Sciences
Service Learning
Sponsored Programs
- Animal Use and Experimental Protocol Review Form
- Animal Use and Teaching Protocol Review Form
- Animal Use Experimental Protocol Statement
- Animal Use Teaching Protocol Statement
- Animal Welfare Guidelines
- BioSafety Guidelines
- Checklist for Conducting a Fair Use Analysis Before Using Copyrighted Materials
- Conflict of Interest Policy
- Continuing Education General Guidelines
- Continuing Education Instructor Information Guidelines and Checklist
- Continuing Education Liability Release Form
- Continuing Education New Activity Proposal Form
- Continuing Education Participant Registration
- Continuing Education Syllabus
- Copyright Policy
- Council on Governmental Relations (COGR) Publications
- Disclosure of Intellectual Property Form
- Disclosure of Potential Conflict of Interest Form
- F and A Distribution Explanation
- F and A Worksheet
- Faculty Research Proposal-CAS
- Faculty Research Report-CAS
- Fair Use of Copyrighted Materials
- Financial Conflict of Interest Disclosure Form
- Guidelines on Data and Record Retention for Externally Sponsored Programs
- Health Services Research and the HIPAA Privacy Rule
- IACUC Animal Welfare
- IACUC SOP Frog Circulation
- IACUC SOP Goldfish Metabolism
- IRB Form #HS-3-Human Subjects Annual Report/Final Report Form
- Patent Policy
- PI Guide-Guide to the Preparation,Approval,and Submission of Proposals
- Policy and Procedures for Responding to Misconduct in Research and Scholarly Activities
- Proposal Development Awards Request for Proposals
- Proposal Review and Compliance Form (PRC)
- Proposal Review and Compliance Form Instructions
- Protection of Human Subjects Committee Application
- Reproduction of Copyrighted Works by Educators and Students
- Request for Financial Assistance
- Request for Release Time
- Responsible Conduct of Research Training
- Responsible Conduct of Research Training Plan
- Retention of Research Records Compliance Form
- Scholarly Activity and Academic Activity Report
- SWOSU BioSafety Compliance Form for Biochemical/Biological Research
- SWOSU Faculty Compensation Policy
- SWOSU Intellectual Property Policy
- SWOSU Policy and Procedures for the Protection of Human Subjects
- Time and Effort Reporting Policy
Student Financial Services
- Consortium Agreement 2023-2024
- Consortium Application for 2023-2024
- FAFSA - Free Application for Federal Student Aid
- Financial Aid and other Resources
- Financial Aid Policy
- Mark Mouse Memorial Scholarship-freshman
- Petition for Dependency Status Review
- Petition for Dependency Status Review 2023-2024
- President's Leadership Class Application
- Request for Additional Loans
- Request for Additional Loans 2023-24
- Return of Title IV Aid for Withdrawal
- Satisfactory Academic Progress (S.A.P.) Policy
- Transfer Students Policy
- Valedictorian/Salutatorian Confirmation
- Verification Policies
- Verification Worksheet for Dependent Student (2023-2024)
- Verification Worksheet for Independent Student (2023-2024)
- Weatherford Community Scholarship
Student Union and Food Services
University Press
Upward Bound
Veterans Affairs
- VA-Application for Chapter 35 Education Benefits
- VA-Application for VA Education Benefits
- VA-Approval Form
- VA-Direct Deposit Enrollment
- VA-Request for Change of Address/Cancellation of Direct Deposit
- VA-Request for Change of Program or Place of Training
- VA-Statement in Support of Claim
VP for Student Affairs
- Application for Independent Study
- Catalog Master Screen
- Class Section Modification Form
- Cultural and Social Diversity Policy
- Directory Information
- Student Handbook
Web and Creative Services
- Brand Standards Manual
- SWOSU Web Policy - Advertising
- SWOSU Web Policy - Accessibility
- SWOSU Web Policy - Copyright
- SWOSU Web Policy - Fundraising
- SWOSU Web Policy - General Standards
- SWOSU Web Policy - Institutional Web Pages
- SWOSU Web Policy - Privacy Policy
- SWOSU Web Policy - Terms of Use
- SWOSU Web Policy - University Web Committee
- SWOSU Web Policy - Web Style Guide
Wellness Center